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Are You Ready To

Eliminate The Overwhelm?

With Flow Transaction Management, Real Estate Agents can leverage your time and money to focus on what’s most important to YOU!

Happy Couple Meeting Professional Real Estate Agent, Bank Manager or Loan Broker

Why Hire A Transaction Coordinator?

Leverage Your Time And Money

Real Estate Agents spend 15+ hours per transaction on tasks they can easily hand off to us! This allows you to...

Focus On Money Producing Activities

You can stop wasting time and energy chasing paperwork. Now you can focus on money producing tasks the lead to more deals. Get ready to...

Grow Your Real Estate Business Faster

You will have time to generate more leads, close more deals and make more commissions!


Person Working on the Desk

Contract to Close

  • Consistent communication with buyer/seller clients, lenders, title, and cooperating agents
  • Manage contract deadlines and ensure timeliness with removing contingencies
  • Coordinate and schedule inspections, appraisals, walk-throughs, and closing
  • Order home warranties and send to title companies
  • Confirm title and lender commitment
  • Prepare and execute all contract addenda after contract is received
  • Collect E-Signatures for contract documents and addenda
  • Audit, organize, and ensure files are compliant to state and brokerage
  • Complete agent Commission Disbursement sheets for brokerages
  • Provide utility and moving resources to buyer clients
  • Provide professional vendor recommendations to agents and buyer/seller clients
  • Ensure buyer/seller client is well informed of transaction every step of the way
  • Review and audit Settlement Statements prior to closing
  • Help with client education and answering questions
  • Send review request to client upon closing with direct links to agents platforms

Submit A File

Handing over Keys

Listing Services

  • Create listing package.
  • Obtain all signatures on listing docs.
  • Create office file for compliance system.
  • Enter as a partial listing in MLS (Agent will review and make live).
  • Upload photos in MLS partial listing
  • Upload associated documents into MLS
  • Enter showing instructions.
  • Order Home Warranty (if requested).
  • Order Prelim (if requested).
  • Scheduling Service (Cleaning, Staging, Photography, Measurements, etc.)
  • Obtain HOA Docs
  • Aligned Showings Set-up
  • Offer Instructions w/personalization
  • Utility Sheet
  • Order Sign up/Down at closing
  • Open House Flyer

Submit A File

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Broker Compliance

This option is available for agents that prefer to process their transactions themselves but would like a 2nd set of eyes on the paperwork & to save time uploading the file documents to their broker. No client contact.


  • Review all documents for completion
  • Notify agent of any missing signatures or documents
  • Submit file to broker for compliance review
  • Provide copy of completed file to agent & client

Additional Services

Lease Listings

New Builds

Dual Agency

Unrepresented Buyer/Seller

MLS Data Entry

Offer Writing (Arizona Only)

Submit A File

Ready To Get Started?

We know that every Real Estate Agent can benefit from having a transaction coordinator. In fact, the most common thing we hear is “Why did I wait so long?!”

When you're ready to move forward, the next step would be to grab our Pricing & Service Guide, then schedule a quick 15 minute call to discuss your specific needs & what you're looking for in a Transaction Coordinator service.

Step Three

Complete the

Onboarding Process

& Sign Service Agreement

Step Four

Submit Your Listings & Contracts with Our Online Forms!

Frequently Asked Questions

Asking a question

How does hiring a TC benefit me as a Realtor?

Our service saves you time and reduces stress by handling the administrative and logistical tasks associated with closing a deal. This allows you to focus on generating leads, securing new listings, and providing top-notch service to your clients.

What happens if the deal doesn’t close?

GREAT QUESTION! We work with the philosophy "we get paid if you get paid", unless of course you'd like extra support on the file after it's terminated. If you would like your TC to send out the cancelation, circulate the executed documents and ensure the earnest money is returned in a timely manner... we've got your back. We offer this service for $50 however it's completely up to you and is not a required service. If you have the listing side, with this service, we'll also ensure your mls is adjusted back to active and recognize your paperwork so the future contract doesn't get mixed with the old.

What is a Transaction Coordinator?

A Transaction Coordinator manages your contract from start to finish. They handle most of the administrative and paperwork for the contract. A transaction manager will audit your files for compliance. In fact, in most cases the only thing a transaction manager won’t do is negotiate with the opposite side.

How do you get paid?

We submit our invoice to escrow directly & are paid from your commission at closing. If any work is done outside of closing it will be invoiced directly to you.

Do you draft forms and amendments?

Yes. We can draft amendments and other necessary forms during our business hours, ensuring that your transactions proceed as smoothly as possible without unnecessary delays.

Will you have contact with my client?

Absolutely! We take great effort to introduce ourselves to your client and make sure that the client understands that we are there as part of the team and a point of contact when it comes to dates and deadlines. Of course, if you prefer that we don’t have contact with your client, that is totally up to you.

Are you available on the weekends?

We are closed on weekends. Our commitment to providing high-quality service and maintaining a healthy work-life balance for our team means we're available to assist you during regular business hours throughout the week.

Do you offer discounts?

When you refer an agent to Flow Transaction Management & they open a file with us, both you AND the agent you referred receive a $50 discount on your next deal.

Do you work with everyone?

n Arizona we work exclusively with eXp Realty Agents. If you are doing business in another state, please reach out to see if we serve your area!

How do I get started with your service?

Getting started is simple! Contact us through our website, email, or phone. We'll schedule a Discovery Call to understand your needs and recommend the best services to help you achieve your real estate goals.

We’re excited to partner with you and take your business to the next level!

connect with us!

Monday through Friday

8:00am - 5:00pm

*Closed weekends and holidays

Phone: 602.768.5975

Emial: tracy@flowtransactions.com

Tracy Mask

Tracy Mask

Owner & Transaction Manager

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